The AI Phone Assistant for Your Notary Office
You're in a real estate closing and the phone rings. Safina answers, captures the caller's needs, and logs everything for your callback.
Why notary professionals miss calls
You're in a real estate closing and the phone rings. Safina answers, captures the caller's needs, and logs everything for your callback.
Call from
2m agoSafina answers every call so you can focus on the signing without interruption.
Call from
5m agoSafina captures the inquiry type and contact details without asking for sensitive legal specifics.
Call from
11m agoSafina logs document type, deadline, and urgency so you can prioritize your schedule.
Safina answers your calls around the clock. You get an AI-powered summary of every conversation on your phone or in chat, so you can get back to focusing on your core tasks.
Safina handled 51 calls this week
Last 7 days
Emma Martin
67s 15:30Wants to discuss the offer for the new campaign and has questions about the timeline.
Laura Smith
54s 14:45Asking about the order status and when the delivery arrives.
Tim Miller
34s 13:10Schedule a meeting for the project discussion next week.
Unknown
44s 11:30Prize promise – probably spam.
Sarah King
10s 09:15Complaint about the last order, asks for a callback.
Mike Mitchell
95s Dec 13Wants to discuss a potential collaboration.
Amy Roberts
85s Dec 13Is your colleague and wants to discuss the project.
Jack Kennedy
42s Dec 12Asking about available appointments next week.
Lisa Brown
68s Dec 12Has questions about the invoice and asks for clarification.
Call from Emma Martin
Discussion about introducing the new CRM for sales.
Key points
- Call back Emma Martin
- Meeting for CRM introduction
AI Insights
The caller was cooperative and provided the needed information.
The caller can wait for a response.
Caller's interest
The caller was genuinely interested, shown by their open and engaged demeanor.
Interested in topics
Real estate, Investments, Insurance, Alternative Investments
The caller was satisfied with the responses.
How Safina helps notary businesses
Real Estate Closing
A buyer's agent calls about an upcoming property closing. Safina captures the agent's name, property address, closing date, and any open questions.
Will / Estate Planning
A caller wants to set up a will. Safina captures their name, the type of estate document needed, and scheduling preference. No legal details are discussed.
Power of Attorney
A family member needs a power of attorney drafted. Safina captures who is requesting it, the type of POA, and urgency.
Document Authentication
A caller needs documents notarized before a deadline. Safina captures the document type, number of documents, deadline, and preferred appointment time.
Attorney or Agent Coordination
An attorney or real estate agent calls to discuss an upcoming transaction or confirm signing details. Safina captures their name, firm, matter reference, and callback number.
Fee or Service Inquiry
A caller asks about notarization fees or what services your office provides. Safina shares configured fee information or captures the question for your follow-up.
Get your time back
45 Min
Daily time saved per support employee.
12 %
More orders because no call goes unanswered.
21 Sec
Less waiting time per customer through instant call answering.
5
Spam calls blocked monthly by Safina.
Want to hear Safina for yourself?
Just give it a ring. Call the number shown and have a test conversation with Safina.
How Safina works in everyday business
Caller Emma Martin is requesting a callback to discuss questions about the current project and schedule a meeting.
Key Points
- Clarification of project details
- Scheduling a follow-up meeting
- Discussion of next steps in the project
AI Insights
Caller requests a timely callback
Customer calls
A customer calls with a request.
You're not available
You're busy and the call is automatically forwarded.
Safina picks up for you
A customer calls with a request.
... and summarizes the conversation
Safina creates a clear summary of the conversation
Receive call summaries ...
1 On your phone
- Via push notification to your phone
- In the Safina mobile app
New call from Emma Martin
Summary created by Safina AI about the conversation...
On your computer
- In your email inbox
- In the browser via Safina Webapp
In your database
- Via webhook directly into your business software
Simple, fair pricing
A personal assistant everyone can afford.
Basic
Focus on work. Not on calls.
- 30 min included*
- Answers calls 24/7, any language
- Forwards urgent calls to you
- Instant summaries + recordings
- Trained on your business
Pro
Your daily phone assistant.
- 100 min included*
- Everything in Basic
- Books appointments for callers
- Connect your tools (CRM & Webhooks)
Business
More volume. Full integration.
- 250 min included*
- Everything in Pro
- Priority Support
*Need more minutes?
When your included minutes run out, Safina keeps answering on a per-minute basis. Set your spending limit flexibly and stay in control.
These professionals already trust Safina
Since I started using Safina, I finally have time again for quality candidate conversations. The precise call summaries help me prioritize applicant inquiries efficiently.
I was initially skeptical whether the technology was mature enough. But Safina convinced me — it reliably identifies important customer calls and filters out spam. Now I can fully focus on my teams in meetings without missing important calls.
My patients really appreciate being greeted professionally even outside office hours. Safina does a great job as the first point of contact and documents all information.
I run an IT company and receive many calls every day. Before using Safina, I was constantly interrupted during meetings or while coding. That no longer happens — in focus mode, all calls go to Safina.
Safina's detailed reports are worth their weight in gold. No important point gets lost and I can follow up on customer inquiries in a targeted way.
The spam detection is brilliant! I used to miss important customer calls because I didn't want to answer unknown numbers. Now Safina protects me from fake sweepstakes and aggressive sales calls.
Since I started using Safina, I finally have time again for quality candidate conversations. The precise call summaries help me prioritize applicant inquiries efficiently.
I was initially skeptical whether the technology was mature enough. But Safina convinced me — it reliably identifies important customer calls and filters out spam. Now I can fully focus on my teams in meetings without missing important calls.
My patients really appreciate being greeted professionally even outside office hours. Safina does a great job as the first point of contact and documents all information.
I run an IT company and receive many calls every day. Before using Safina, I was constantly interrupted during meetings or while coding. That no longer happens — in focus mode, all calls go to Safina.
Safina's detailed reports are worth their weight in gold. No important point gets lost and I can follow up on customer inquiries in a targeted way.
The spam detection is brilliant! I used to miss important customer calls because I didn't want to answer unknown numbers. Now Safina protects me from fake sweepstakes and aggressive sales calls.
Frequently Asked Questions
Does Safina give legal advice to callers?
No. Safina is configured for information capture only. It does not explain legal documents, interpret statutes, or provide opinions. Callers are informed they are speaking with an assistant, and all legal questions are reserved for your callback.
How does Safina handle confidential information?
Safina captures only what's needed for scheduling and follow-up: name, inquiry type, and contact details. It does not ask for sensitive financial or personal information. All data is encrypted and hosted in Germany under GDPR standards.
Can Safina coordinate multi-party signings?
Safina captures availability from each caller individually. When a buyer, seller, and their agents all call separately, each person's preferred dates and times are logged. You coordinate the final schedule with all the information in one place.
Can Safina quote notary fees?
If you configure it, yes. You can set up your standard fee schedule for common services like notarization, document authentication, or real estate closings. Many notaries prefer to discuss fees in person, and that works too.
What about document requirements -- can Safina tell callers what to bring?
Yes. You can configure standard checklists for common appointments. For a real estate closing, Safina can remind callers to bring valid photo ID, the purchase agreement, and proof of funds. You define the checklist, Safina shares it.
Safina handled 51 calls this week
Trustworthy
Suspicious
Dangerous
Wants to discuss the offer for the new campaign and has questions about the timeline.
Asking about the order status and when the delivery arrives.
Schedule a meeting for the project discussion next week.
Prize promise – probably spam.
Complaint about the last order, asks for a callback.
Wants to discuss a potential collaboration.
Is your colleague and wants to discuss the project.
Asking about available appointments next week.
Has questions about the invoice and asks for clarification.
Wants to discuss the offer for the new campaign and has questions about the timeline.
Key points
- Call back Emma Martin
- Clarify timeline & pricing questions
AI Insights
The caller was cooperative and provided the needed information.
The caller can wait for a response.
Audio & Transcript
Hello, this is Safina AI, Peter's digital assistant. How can I help you?
Hi Safina, this is Emma Martin. I wanted to discuss the offer and the timeline.
Thanks, Emma. Are you mainly deciding between the Standard and Pro package for the launch?
Exactly. We need the Pro package and would like to start next month if onboarding is possible in week one.
Try Safina for your notary business
You're in a real estate closing and the phone rings. Safina answers, captures the caller's needs, and logs everything for your callback.
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